What are Asset Checks?
Asset Checks allow you to keep tabs on your maintenance records for all of your Assets. In order to do so then you need to set up some schedules, and the checks to do on that schedule.
Checks then become a record of maintenance on that item, and also a task list of work and Assets that need fixing to bring back into service.
What do Asset Checks bring to my organisation?
How can up front work to set these up bring benefit to my organisation? Yes, Asset Checks will take some time to set up! We all know that people will do a job they have been trained to do the same way a few times then find shortcuts or other ways to complete the work.
Once done however this will become an essential resource for your team.
Maintenance Calendar
As you add more assets to your inventory you can set up checks for them. Here are a few ideas of how our customers use Asset Checks:
- oil changes in snowmobiles
- oil changes in the kitchen fryers
- terrain park features
- daily checks on trails
- lift opening and closing checks
- security checks around buildings at night
- chairlift maintenance checks
Operating and Training Manual
The steps and detail you put into Asset Checks can also become your check operating manual for all your assets in the future.
Each step get’s documented and when the user starts the check this is presented to them as a timely reminder of ryour seasoned staff on how to do it, but also those new to the job can get the work done without much supervision.
Items are then signed off by the person completing the checks, providing essential accountability. This is really important when dealing with critical machinery and life saving equipment.
Issue rectification
When an item is completed and signed off as Non-Operational it is put into a list for your team to then be able to work on to bring that item back up to standard so it can be put back into service. You get a snapshot of all assets that are in the works, and what is Operational.
How do Asset Checks work?
Once created, our system will bring them up as ‘Due Today’. From here your team leaders can assign tasks to individuals, or assign an entire Check Group to a team member.
As the team member completes the work, they simply say if each step is a Pas or a Fail. If any one of the steps is a Fail, then they select one of three outcomes of each check:
Operational
Items that pass all checks are operational. These will then come back to ‘Due Today’ once the schedule is due again.
Warning
If one or more checks in the list fail then the user can opt to select that these failures need rectifying but the Asset can still be used. Examples:
- Low fuel in a snowmobile
- Out of date pads in an AED
Items in the Warning state will stay there until rectified, at which point they are considered ‘Operational’ and enter rotation for the next check when due.
Non-Operational
These are items that cannot be used, they are broken, or not safe to use for the operator or patient. Examples would be:
- AED with no battery
- Snowmobile with a fracture in the cam belt
- Waterslide with a crack in the slide
- Kitchen extractor that won’t turn on
Items in the Warning state will stay there until rectified, at which point they are considered ‘Operational’ and enter rotation for the next check when due.
Next Steps
Now you know how Asset Checks work, lets get you started on creating your first Asset Check.